21st Apr 2022

How to Become a Bacs Approved Bureau

Businesses worldwide are dependent on automated Bacs payments, but for many, one key consideration remains: how to become a Bacs Approved Bureau.

Put simply, a Bacs Approved Bureau is a Bacs user who can submit payment instructions on behalf of their clients.

We’re here to break down what you need to know.

 

Why Do Companies Use Bureaus?

There are several reasons why organisations may want to use a Bacs Approved Bureau (BAB) to manage their payments

For example, they may only deal with a small number of Bacs transactions each month. Alternatively, they may not have the infrastructure or the time to devote a whole department to Bacs payments.

In either of these situations, using a Bacs Approved Bureau carries obvious appeal. Businesses can continue to dedicate their efforts towards what really matters to them while allowing some of the nitty-gritty to be handled by a verified, reliable third party.

 

Why Become a Bacs Approved Bureau?

Becoming a BAB can present some big opportunities to accountancy and payroll firms, who can essentially offer ‘Bureau as a service’ to their clients.

This is a fantastic way of increasing your revenue and improving client loyalty.

Let’s say you own an accounting firm with around 200 clients, 40 of those are quite large. With a bureau, you have an opportunity to process their payroll and charge a monthly fee for doing so – say £40.

Now imagine your business does this for 40 clients, giving you an extra £19,200 every year. Hard to argue.

By becoming a BAB, then, there’s plenty of potential to increase client stickiness and add an additional revenue stream for your business.

 

Becoming a Bacs Approved Bureau is an effective way of bringing in extra revenue – but it isn’t without its challenges.

 

What’s the Process for Bacs Bureau Accreditation?

Bacs must approve any organisation looking to become a bureau and submit Direct Debit, Direct Credit or Faster Payments transactions on behalf of a third party.

Once the organisation is approved, they’re known as a Bacs Approved Bureau. here’s what’s involved:

1. Apply to your sponsor bank

The first thing to do is contact your bank. They will outline the conditions of being a BAB before providing you with an initial application form. They will then issue you with a Bureau User Number (BUN).

Once you’ve got your BUN, your bank will forward your details on to the Commercial Bureau Support Group within Bacs.

 

2. Contact with Bacs

Every potential BAB is reviewed via a thorough inspection process.

Bacs will contact you to discuss next steps and send you a questionnaire to complete, as well as requiring that you sign a Bacs Bureau Accreditation Agreement.

 

3. BAB inspection questionnaire

The questionnaire is designed to help the inspectors understand, at length, an organisation’s processes, the intentions of its Bacs related operations, as well as the security controls and procedures in place.

The inspectors will use the information provided as initial analysis prior to an on-site visit.

 

4. BAB registration fee

Upon receipt of your questionnaire, Bacs will require you to pay a one-off registration fee of £4500 to cover set-up and admin costs.

They will then arrange a date with you for an on-site inspection, this is often months in advance of the agreed inspection date.

 

5. On-site inspection

Once Bacs inspectors have reviewed your questionnaire, they will carry out an on-site inspection to check how your questionnaire responses match-up to your real-life processes.

 

6. Wait for Bacs confirmation

You’ll then await confirmation from the Bacs member that you can proceed with using the live Bacs facilities and service.

Upon successful completion of the inspection review, you will be issued a Bacs Approved Bureau certificate and a copy of the final inspection report.

If you’re approved as a BAB, you will also be charged an annual membership fee; this figure is tiered by transactions per annum and ranges from £340 – £1500.

The set-up process doesn’t end as soon as you’re approved as a BAB, either.

You’ll still need to find the right platform to manage your Bureau services from, which is why many financial services companies operating their own bureau instead turn to Embedded Corporate Banking for their Bacs payments and more.

 

What Are the Alternatives?

If you want to offer Bureau services to your clients, but don’t have the time or resources to devote to the lengthy application process, there are a couple of alternatives:

  1. By processing client payments under your SUN. one option is to process your clients’ payments via your own SUN which is linked to a client bank account. They fund the bank account each month with their monthly payroll sum, meaning you process the payment using Bacs approved software and the money is taken out of that account.
  2. Use someone else’s Bureau like AccessPay’s. By handling payments this way, you’re effectively linking your client’s SUNs with our BUN and then just processing your Bureau payments through AccessPay. With no transaction fees and automated workflows, this is the faster, cheaper alternative. Not all Bureaus are made equal, so be mindful of hidden costs and transaction fees if you’re looking at alternative providers.

 

Bacs payments are an essential part of running a business – but what about when it comes to other payment rails? Embedded Corporate Banking can help.

 

To Summarise…

Becoming a Bacs Approved Bureau can be a great option for companies offering financial professional services.

However, the process is long, expensive, and there are alternatives available which could effectively enable you to reap the same rewards.

With AccessPay’s Bacs Approved Bureau, you can be set up, ready to offer Bureau services to your own clients in a matter of days, not months. What’s more, there are no transaction fees, leaving you free to unlock a completely new revenue stream for your business. Simply get in touch with us to find out more about our Bacs Approved Bureau services.