Reducción de un proceso de pago semanal de 300 pasos a 10 con Places for People

"Habíamos utilizado un par de sistemas diferentes en el pasado, pero actualmente utilizamos AccessPay y eso ha sido un gran paso adelante para nosotros".

Sarah Lynch, Jefa de Implementación y Estrategia

Especialistas en vivienda Lugares para las personas están impulsando en 2020 

As one of the largest property management, leisure, development, and regeneration companies in the UK, we are pleased to form part of their impressive finance function. AccessPay has worked with the team to support their ever-changing requirements as the business, which has assets in excess of £3bn, continues to expand.

Their latest 2020 project is to streamline the approval of various subsidiaries in a single payment run, by using their Bacs Approved Bureau status. Sarah Lynch is the AR & AP Implementation and Strategy Lead for Places for People. Her role covers accounts payable and accounts receivable.

“We are currently on a new journey with AccessPay, and we are looking forward to working together again.”  Sarah Lynch, Jefa de Implementación y Estrategia, Places for People

But let’s look back at the journey so far…


Sarah Lynch de Places for People

Sarah Lynch, Lugares para la gente


Un sistema financiero que ya no es "apto para el uso

Places for People comenzó su andadura en la automatización en 2014, adelantándose a los acontecimientos. Con los procesos financieros heredados que crujen, era el momento de invertir en un nuevo sistema de planificación de recursos empresariales (ERP).

"La razón por la que implantamos un nuevo sistema ERP fue que nuestro El antiguo sistema de financiación ya no era adecuado para su finalidad, Places for People había crecido tanto como organización, que el sistema actual ya no nos servía.

Queríamos pasar a una forma de trabajar más ágil y digital, y la incorporación de un sistema ERP de primer nivel era el camino a seguir". Sarah Lynch, Jefa de Implementación y Estrategia, Places for People



Racionalización de más de 60.000 pagos mensuales de Bacs

Places for People have always used Bacs to make supplier and payroll payment runs and to process direct debit rent collections from tenants. But in 2018, Places for People moved to AccessPay as they wanted a cloud-based solution with scope for improvements by way of a Bacs Bureau.

With more than 60,000 transactions to process each month, they went in search of a new way of working. AccessPay offered system-based approval steps which allowed Places for People to remove the need for paper sign-off across the group.

Our fully integrated, cloud-based solution enables Places for People to distribute wages, allowing the staff to continue their fantastic work in the UK housing sector. Thanks to our platform’s capability, the parent group will soon be able to make and schedule payments across multiple subsidiaries in one swift payment run.

“We had used a couple of different systems in the past but we’re currently using AccessPay and that’s been a big step forward for us.” Sarah Lynch, Jefa de Implementación y Estrategia, Places for People


Una nueva urbanización costera creada junto a Urban Splash

La urbanización Smith's Dock en North Shields


Crecercomo un Oficina autorizada por Bacs  

The great functionality of AccessPay soon led the property firm to re-invest in our services. Supporting Places for People’s growth plans we were able to help two of their additional subsidiaries in 2020, Touchstone and Derwent Living. This makes it incredibly easy to support ever-changing business requirements.

“Places for People are leading the change within their sector.  They are a great example of how a housing association may be a not-for-profit organisation but can work as advanced and automated as any other large corporate property developer and manager.” Craig Watson, director de cuentas, AccessPay

Now the group, who turnover in excess of £827m (2019), have upgraded the platform to utilise their Bacs Approved Bureau status and find increased efficiency, thanks again to AccessPay.

Our team have added extra functionality to their platform to allow for a single payment run across all subsidiaries. This will reduce a 300-step process down to 10, quite the time-saver. So instead of running 30 payments each week (which involves a 10-step process) it will simply run once with the same result.

“It was very time-consuming and labour intensive. Part of our ongoing goal is to make efficiencies, to get better and to use technology better.

That’s what we’re looking at right now with AccessPay. Hopefully, we’re in the final stages of testing and it will make a massive difference to the accounts payable team.” Sarah Lynch, Implementation & Strategy Lead, Places for People

The finance leader also spoke of how useful the platform is for remote access, which is paramount in the current working-from-home client.


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