Forbedring af synligheden af kontanter og automatisering af betalinger i den juridiske sektor

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"AccessPay giver mig ekstra fleksibilitet, når jeg godkender betalinger, fordi jeg kan frigive dem sikkert via min mobil. Dette er for mig enormt vigtigt i en verden efter en pandemisk sygdom."

Finanschef i Storbritannien

Dette multinationale advokatfirma har taget betalingsautomatisering til sig for at forbedre effektiviteten, sikkerheden og reducere risikoen for manuelle fejl i deres travle globale finansteam... 

Virksomheden foretager mere end 20.000 transaktioner om måneden og behandler flere betalingstyper via AccessPay, herunder løn- og leverandørbetalinger. via Bacs, store udbetalinger via CHAPS og SEPA-transaktioner til europæiske kunder.

Evnen til at fremskynde operationelle processer - præcist og sikkert - har været afgørende for den globale top 10 advokatpraksis, da transaktionsmængderne fortsat vokser.

 

Advokatfirmaet har kontorer i 28 lande

 

Siden 2015 har vores finansielle softwareplatform tilføjet automatisering til følgende processer for dem:

  • Overførsel af kundepenge fra Elite ERP-systemet
  • Automatisering af leverandørbetalinger
  • Lønregistrering for britiske medarbejdere - fra SAP via Bacs
  • Foretag SEPA-betalinger til NatWest, HSBC og ING
  • Afsendelse og modtagelse erklæringer fra alle banker

AccessPay imødekommer også juridiske sektorspecifikke anmodninger som f.eks. adskillelse af synlighed mellem partnerbetalinger og andre betalinger.

We are proud to support one of the largest law firms in the world which has more than 4,000 staff working across all major sectors and disciplines. To explain the difference that AccessPay makes, we chatted to one of their UK-based finance managers.

 

Q&A

Hvor mange personer arbejder i dit team, og hvor er de baseret?

I Det Forenede Kongerige har jeg fem personer, der udgiver SWIFT og Bacs filer dag-til-dag, og yderligere 26 personer er i teamet baseret i Indien.

 

Hvordan synes du, at processen med at bruge AccessPay er?

Life is much easier with AccessPay. It’s straightforward to set up and then just one click and it’s done. The system flags anything that needs attention so you can refer back to AccessPay, or if it’s not flagged then you know it’s an issue with the bank.

Det giver mig en masse ekstra fleksibilitet, for selv hvis internettet svigter, kan jeg gå ind på AccessPay via min telefon og frigive betalinger. Det er enormt vigtigt for mig.

 

Hvordan kan du bruge systemet?   

On average my team process more than 20,000 transactions a month – worth upwards of £100m. The UK team are in the system all day as we automatically send and receive payment files to AccessPay every 20 minutes. Around 99% of these transactions are approved with no further action required.

Udbetalinger på op til 20.000 £ går direkte ud, og alt over dette beløb får en sekundær kontrol, som er indbygget i systemet. Det var lidt af en tryghed at vide, at vi ikke frigav store beløb, uden at det blev kontrolleret.

Selv om vi nu har tilstrækkelig tillid til systemet til at overveje at hæve denne grænse.

 

AccessPay fungerer som SWIFT-gateway for advokatfirmaet

 

Hvad er en unik funktion, som du kan lide ved AccessPay?

Du er vores SWIFT gateway and our voice into the payments network, which is very important. My favourite feature is the ease of releasing SWIFT payments – you click on it, see it, submit it and then it’s gone. It’s the speed which is a real gamechanger.

We did a test on the speed one day by dropping a file into AccessPay and timing how long it took the other side to confirm those funds. It was within three minutes. Again that’s massive because it means we can get through so many more payments.

 

Hvordan har du set finansteams udvikle sig i løbet af din karriere? Hvordan har teknologien spillet en rolle?

Personally, I’ve learned there’s a whole new world out there in terms of automation and what is possible. Historically, legal firms were very paper-centric and required a partner to physically sign-off payments before they were keyed into a system and passed along the process.

The sector has come such a long way since I started 35 years ago. Back then it meant employing cashiers to type in amounts and chase partners round the office to get signatures. Euros didn’t exist and we had to convert currencies manually.

Med teknologi kan de fleste manuelle finans- og likviditetsopgaver nu automatiseres, hvilket reducerer antallet af fysiske kontaktpunkter, som et team har brug for.

 

Den tidligere papirbaserede industri er i udvikling takket være FinTech

 

If someone had said this to me back in 1987 I would have thought ‘there’s no future in this job’ but there is a future, it’s just a different way of working. Using a cloud-based platform like AccessPay means we can digitally send and approve payments in a matter of seconds and get real-time cash visibility across multiple jurisdictions.

It’s been a learning curve as we have gone from cashiers to finance analysts, really understanding the structure of things like SWIFT payments. This way of working has given the whole team a much more in-depth knowledge of the payment space and infrastructure.

 

Hvordan tror du, at AccessPay vil blive brugt i det internationale advokatfirma i fremtiden?

AccessPay has a part to play in us continuing to be a global player. The goal is for all our offices around the world to use one platform. This would include a cash management tool with visibility into different currencies.

Så uanset hvor i verden betalingen skal hen, og uanset hvilken valuta den er i, vil den komme frem via AccessPay.

 

Endelig, vil du anbefale AccessPay-platformen til andre advokatfirmaer?

Tja, ikke til vores direkte konkurrenter, for vi vil ikke give dem den fordel (griner).

 

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